PART-TIME ADMIN ASSISTANT
The Mississippi Main Street Association is seeking a positive, self-motivated team player who can work part-time (20 hours a week). Must be located in Mississippi.
LIST OF DUTIES
Ability to set up and work from a home office
Answer Main Office Line and act as frontline representative of MMSA
Proficient in Microsoft Office
Manage Membership Drive (update and manage mailing lists, send letters, accept payments, manage membership renewals and new memberships)
Manage registration and seating at Annual Awards Luncheon
Manage membership databases and assist with communications to current members
Assist with meeting planning (filling out paperwork, faxing, scanning, emailing and mailing information)
Prepare, print and mail (or email) letters on MMSA letterhead
Prepare folders for board meetings (formatting, proofing and printing)
Assist staff with any payment processing needs (PayPal, Square, etc.)
Organize registration for events, print name tags (prepare everything ahead of time that is needed for onsite registration)
Order office equipment and supplies and store supplies as needed
Manage membership compliance (dues, MOA, trainings attended, etc.)
Receive Award submissions and prepare judging folders; work with staff on Awards meeting details
Maintain records for Fundraising Campaign and generate invoices; prepare and send thank you letters when payments are received; schedule meetings as requested; keep up with Investor database
Keep notebook of all MOA’s and other important documents for archives
Learn and follow MMSA policies and procedures
Prepare weekly list of invoices, receipts received from staff to send to bookkeeper
The successful Main Street Project Manager must:
Be as agile as a monkey because he or she spends so much time out on a limb;
Have a big chin, so he can lead with it;
Have a thick skin to ward off the stings of insult and ingratitude;
Have strong legs so she can stand on her own two feet all day long and still be limber enough to kneel at bedtime;
Have a deaf ear for flattery, a good ear for criticism and judgment to distinguish between the two;
Have a big mouth, so she won’t choke when she puts her foot in it, and a big appetite for swallowing her pride and eating her own words;
Have most of all, a rubber neck in order to:
Turn the other cheek,
Look back at history,
Forward to the future,
Confront the issues, and
Face the music….simultaneously!
He or she will:
Work under more pressure than a deep sea diver;
Get more criticism than a poor man with an ambitious mother-in-law;
Suffer more temptation than a shoplifter in a mint;
Be expected to be everywhere at once like the chaperone at a high school prom.
Moreover, this individual must be able to be gracious at the end of the year when congratulated for a job well done.
Please check back frequently for career opportunities with Main Street!